Accounting Office

Welcome to Accounting Office

Introduction

The Accounting Office hours are Monday to Friday 10:30 AM to 12:00 NOON and 1:30 PM to 4:00 PM. If you are planning to come outside of these hours, please call 641-472-7000, extension 1102 to make sure some one is here accommodate you.

The Accounts Payable (AP) Department prints about 200 checks each week to its many vendors and to MIU staff and faculty for expense reimbursements. In order to pay all vendors in a timely manner, it’s not possible for the Accounts Payable staff to train MIU departments in purchasing procedures.

Each department is responsible for training its staff and the information contained here should assist in that training. The areas covered are:

1. Submitting a Purchase Order (PO) Packet
2. Creating a Web PO
3. Travel Advances and Reimbursements
4. Petty Cash Reimbursements
5. Prepaid Purchase Orders
6. Interbilling
7. Contract Workers, 1099, W-9 Forms

The appropriate department staff should study these guidelines and if, after consulting these pages, some question is unanswered, feel free to call the Accounts Payable Department for assistance.

CONTACTING ACCOUNTS PAYABLE

Accounting Reception is located in Verrill Hall, room 4.
Telephone: 641-472-7000, ext. 1102.
Office hours are Monday–Friday, 10:30 am–12:00 noon and 1:30–4:00 pm.

If you need to discuss a specific vendor, the following individuals are responsible for vendors as indicated:

WEEKLY CHECK CYCLE

Checks are printed each Wednesday afternoon for PO packets arriving at Accounting by the deadline of Tuesday, 12:00 noon (but any time earlier would be greatly appreciated). Checks are signed on Thursday. RUSH checks (this should be rarely used) are mailed on Friday (“RUSH” must be indicated on the PO). Standard checks are mailed on Monday.